1.5 YOURFunction Overview

In this section...

In this section we'll take a closer look at what YourFunction does.

Offering a complete customer management database, and the ability to generate function quotes, event orders, equipment dispatch lists, invoices and marketing mail outs , YOURFunction provides real-time information to an entire venue, ensuring continuity of service to customers not available with any other application.

YOURFunction Databases...

YOURFunction is made up of 7 different databases. The following is an overview of these databases.

1.	Booking Database

• Sophisticated electronic diary determines availability requests at the click of a button
• Check availability and create bookings for resources at multiple properties in Real Time

2.	Customer Database

• Access and record detailed information about customer accounts and contacts
• Track customer interactions and add files, notes or literature requests
• Assign account ownership
• Track account history including total spend
• Track payment terms for individual customers
• Easily look up client history including quotes, function sheets and invoices

3.	Quotation Database

• Create and deliver standard or customised quotes while collaborating with the client
• Yield Management capabilities
• Competitor Analysis functionality
• Lost and Regretted Tracking
• Automatically calculates expected profit margin based on customer information provided
• Allows the entry of competitor information should a client begin price negotiations

4.	Function Sheet Database

• Automatically track all menu and beverage items required
• Automatically track equipment and furniture requirements
• Automatically track past function consumption trends to assist in better planning
• Automatically determines quantity of all menu and beverage items ordered
• Allows remote users and suppliers to access ordering requirements via secure web site

5.	Administration Database

• List of all resources available for booking
• Unlimited inventory items
• Multiple venue Solution
• Stores correspondence templates

6.	Menu Database

• Menu construction capabilities
• Menu item availability functionality
• Menu item catalogue with recipe and costing recording
• Can choose individual menu items or select from set menu
• Daily menu planning view
• Menu engineering capabilities with complete menu item consumption history

7.	Beverage Database

• Beverage construction capabilities
• Beverage item catalogue
• Can choose individual beverage items or select from set menu
• Daily beverage planning view
• Menu engineering capabilities with complete beverage item consumption history